Spot events not only offer a chance to test one’s sporting artistry in a competitive environment, but it encourages people to come together in the spirit of the team by finding a common ground. As a nation we tend to love sports. Organizing a corporate sporting event can bring about a lot of team spirit for the players and amusement for those who attend them – your employees and their family members.
That said, your company may be excellent at its business, but when it comes to organizing a corporate event, chances are that you may need some help. Here are a few steps to consider when organizing a sporting event for your company –
1. Get Volunteers and Set up an Organizing Committee
Regardless of the scale at which you intend to organize your corporate event, you will need volunteers who are committed and well organized. The team you pick should have some local contacts that help them get through the nitty-gritty’s of event planning. For instance, if you have an employee who has football coaches for friends or a contact at a local football turf, you want them on your organizing committee.
2. Select an Appropriate Date
As a corporation, you want to include the dates of the sporting event right in the beginning of the year. You want to make sure that the date does not conflict with any other major conference or event in your business. You also want to make sure that the sporting facilities you wish to rent are available on the dates you shortlisted.
3. Create a To-Do List with Time Lines
Create a schedule of all the things that need to be done and then work backwards from the date you have set for the tournament. For instance, a week before the tournament you may want to make sure that you have all the trophies and medals in place, the score sheets, score boards and posters among other things. A few months before the event, you may have to schedule internal communications that encourage participation and attendance.
4. Assessing the Number of Divisions, Groups and Brackets
Depending on the sport that you intend to play you will have to figure out the number of teams you want to invite at the tournament. Take into account the budget you have set aside for the event, the number of volunteers you can realistically get, how many days you can afford to hold the tournament without affecting the productivity of your business and the scale at which you wish to take.
5. Take Care of the Nitty-Gritty’s
Now that you have taken all the big decisions, it is time to take care of the nitty-gritty’s attached to organizing the event.
- Secure the venue
- Order uniforms, medals, posters, etc.
- Book the referees, coaches, security and other support members you need for the matches
- Open communications with all the groups who will be participating or attending your event
- Acquire all the relevant equipment you will need for the tournament
- Prepare all the individual and team prizes
The key is to find ways to create excitement within your company, maximize participation and let the team spirit trickle into your work culture!